Staff Assistant

SUNY Broome Community College   Binghamton, NY   Full-time     Administration / Clerical
Posted on May 29, 2024
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Staff Assistant


SUNY Broome Community College is seeking candidates for a full-time, Staff Assistant in the Finance Office. This position performs a variety of duties supporting the SUNY Broome Community College Finance Office. This position will track, monitor, report, review, and analyze various financial information and determine specific action within applicable laws, established policies, current best practices, and regulations. Provides financial information for use in management decisions.

Responsibilities include but are not limited to:

  • Monitors and reports on expenditures and budgets.
  • Billing and reconciliation of various accounts.
  • Assists with various compliance items and internal controls.
  • Collects, analyzes, and reports on clubs, student activities, travel advances, and various other activity.
  • Maintains and monitors advances, various fees and revenues, agency accounts, etc.
  • Prepares financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid; prepare cash receipts journal.
  • Contacts students, campus constituents, clients, vendors, or other agencies to obtain and/or provide additional information.
  • Provides timely financial reporting and billing for grants, internal departments, outside agencies and students.
  • Provides appropriate information orally, via mail, and in writing in response to inquiries on status of accounts and funds.
  • Responsible for disbursement, uploading of positive pay and filing of forms for entities served, deposits funds into appropriate accounts, and provides reports.
  • Reviews status of accounts as adjustments are made and takes appropriate action.
  • Assists with month-end and year-end closing procedures, prepares reconciliations, prepares and distributes month-end reports as assigned.
  • Coordinates and schedules meetings, including collection of pertinent reports from department supervisors, along with the preparation, assembly, and disbursement of meeting packet with approval obtained from the supervisor.
  • Assists with purchasing function, contract management, and inventory reports.
  • Coordinates and maintains document storage.


A Bachelor's degree in Management, Business Administration, Accounting, or a related field is preferred; OR

An Associate's degree with at least two (2) years of work experience or the equivalent combination of education and work experience.

Administrative, Human Services or experience with any of the functional responsibilities of the position is preferred.

Additional Information:

The annual salary for this position, depending on experience, starts at $46,786.

Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check.

SUNY Broome Community College is an affirmative action and equal opportunity employer with a strong commitment to enhancing the diversity and inclusion of the campus community and curriculum. The institution is committed to promoting an environment of equity, inclusion, and respect for others.  SUNY BCC is committed to the diversity of its community. Women, minorities, veterans, individuals with disabilities, and members of underrepresented groups are encouraged to apply.

Affirmative Action/Equal Opportunity Employer.

Application Instructions:

For best consideration, application materials must be received no later than Friday, June 14, 2024. 

SUNY Broome will continue to accept and review applications until the position is filled.

Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to: