Executive Assistant

CRCOG   Hartford, CT   Full-time     Administration / Clerical
Posted on September 8, 2022
Apply Now

Capitol Region Council of Governments
The Capitol Region Council of Governments introduces a great opportunity to become its
newest Executive Assistant.
The Capitol Region Council of Governments (CRCOG) is a voluntary Council of Governments formed
to initiate and implement regional programs of benefit to the towns and the region. It is guided by the
chief elected officials of our 38 Metro Hartford municipalities. The elected and appointed officials who
make up our governing Policy Board recognize that the future of our individual communities is tied to
the future of our region. Our members have collaborated for more than 50 years on a wide range of
projects to benefit our towns individually and the region as a whole. CRCOG is the largest of
Connecticut’s nine regional planning organizations and serves as the Metropolitan Planning
Organization (MPO) for the Metro Hartford area.
This position reports to the Executive Director. The employee exercises considerable initiative and
independent judgment within an assigned area of responsibility, and their work is evaluated on the
basis of results obtained.
This is a Full-Time position (up to 35 hours/week)
Salary: $61,754 – $69,332
CRCOG is an Equal Opportunity Employer
To apply send your resume and cover letter to: Cheryl Assis
Summary of Position
Under general direction, performs administrative duties for the Executive Director and department
directors, first line information technology support for the office, administrative support for meetings,
and other administrative duties as assigned. This is a full-time position.
Duties and Responsibilities
 Supports the Policy Board and Executive Committee; prepares agendas, packets, and related
materials; prepares and coordinates publications, postings, and distribution of legal notices.
 Provides confidential secretarial and administrative support to the Executive Director and
department directors
 Provides first line technical support for office staff, including resetting passwords and other
helpdesk support.
 Maintains calendars; coordinates, arranges, and confirms meetings; arranges for meeting setup
and refreshments, attends meetings, types up minutes and posts them to CRCOG website.
 Prepares and coordinates travel arrangements and expense reimbursements for the Executive
Director and other staff as requested.

 Reviews, proofreads, and edits a variety of reports, notices, memoranda, correspondence and
other documents and attends to a variety of office administrative duties as required.
 Provide administrative support to other CRCOG departments, including support of the
Regional Planning Commission.
 Independently composes letters and reports; types and transcribes confidential letters,
reports, and records; performs special assignments, studies and routine administrative
functions as directed.
 Screens incoming correspondence and calls and follows up to ensure timely response;
responds to inquiries and requests from the public.
 Assists with processing Crumbling Foundations Testing Program applications, including
checking voice mail and answering customer questions / calls.
 Assists with human resource functions such as scheduling candidate interviews; serves on
employee committees as assigned.
 Helps maintain agency’s records retention program in compliance with federal and state
regulations.
 Provides backup assistance to Communications Manager, including posting materials to
agency’s social media accounts.
 Other related work as required.
Desirable Knowledge, Skills, and Abilities
Good working knowledge of the principles and practices of office administrative practices and
procedures; strong verbal and written communication skills including spelling, grammar, and
punctuation; good customer service skills; knowledge of or ability to learn Freedom of Information
guidelines and regulations. Ability to work independently and juggle multiple projects. Ability to be
flexible and adaptable. Ability to use a personal computer and other standard office equipment with
advanced skills in word processing and standard business software programs.
Minimum Training and Experience
An Associate’s degree from an accredited college or university and four to six years of increasingly
responsible experience in administrative support and office management. A combination of training and
experience that demonstrates the necessary knowledge and abilities will also be considered.
Licenses and Certifications
May need a valid driver’s license or the ability to obtain. May need a Connecticut commission as a
Notary Public or the ability to obtain.
Physical Demands and Working
Environment

Primary Functions require sufficient physical ability and mobility to work in an office setting.
Travel and Weekend or Evening Meetings
Travel is primarily local during the business day, although some out of the area travel and overnight
may be expected for conferences and seminars. Work requires one quarterly evening meeting and may
occasionally require evening or weekend meetings.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
functions, activities, duties or responsibilities that are required of the employee for this job. Functions,
duties, responsibilities and activities may change at any time with or without notice.
EEOC Statement
It is the policy of the CRCOG to provide equal employment opportunity to all persons regardless of
age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender,
sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status
with regard to public assistance, veteran status, or any other characteristic protected by federal, state
or local law.  In addition, the CRCOG will provide reasonable accommodations, that do not present an
undue hardship, for qualified individuals with disabilities.
Contact Information
Please address your resume and a cover letter to Ms. Cheryl Assis Director of Public Safety and
Homeland Security. Electronic submissions are preferred and should be sent to Cheryl Assis, with the
subject of the email ‘Executive Assistant’. Resumes will be reviewed beginning September 22nd, 2022,
and the position will remain open until filled.


CRCOG

Hartford , CT